Text and Fonts

Text Formatting

• Use sans serif fonts like Arial, Calibri or Aptos
• Use 12 point minimum font size for documents, 18pt for virtual presentations, and 24pt for conference rooms, or other live in-person presentations.
• Use a consistent font size throughout.
• Use a limited number of font variations (max. 3)
• Avoid light versions of fonts
• Use consistent font types and sizes for headings and body text

Line Spacing

1. Use 1.5 line spacing to make text easier to follow.
2. Ensure that line spacing is consistent throughout the document.
3. Avoid single line spacing, which can make text harder to read.
4. Use paragraph spacing instead of pressing Enter multiple times to create space between paragraphs.

How to apply accessible text and font settings

Font setting are available in the Home menu in all Microsoft Office applications. Follow the steps above to set up your document or presentation with accessible font and paragraph settings.

Checking Your Work

• Use the Accessibility Assistant to check accessibility and readability.
• Increase font size and adjust line spacing as needed.